Key Dates for GHI 2023 Elections

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After reviewing the GHI 2023 candidate packet with election FAQ to glean important dates, below are highlights from the last two pages in the FAQ.

If you are interested in absentee voting or voting by proxy, be sure to read the entire FAQ.

If you have any updates or corrections, please post them in the comments to ensure everyone sees them and I will also update the post. Thank you!

Tuesday, May 2 by 7pm

GHI Candidates Forum at the Greenbelt Municipal Building and online.

Thursday, May 4

Candidate biographies appear in the Greenbelt News Review.

Friday, May 5, noon – Tuesday May 9, 5pm

Absentee ballots available at GHI Office. The best time to vote absentee is May 5–9 when a member can complete the process with one trip to the GHI Office.

Friday, May 5 by 5pm

Deadline for members to submit official proxy forms to GHI management office

Saturday, May 6 by 5pm

Deadline for members to submit official proxy forms to Board Secretary Ed James (56D Crescent Road)

Thursday, May 11, 7:30pm

Annual Membership Meeting.

During the meeting, members of the N&E Committee are elected by a floor vote or acclamation.

Afterward, members may cast ballots online for Board of Directors and Audit Committee.

Friday, May 12 midnight–noon & 4–8pm

Election Day Polls open online until noon, and in-person outside the GHI office from 4–8pm to vote for Board of Directors and Audit Committee.

Results Announcement

Results are announced “As soon as practical after polls close and ballots can be counted.”

Thursday (August 25, 2022): 2023 Budget Work Session between GHI Board/Finance Committee

Set your reminders and plan to attend this important work session between GHI’s Board of Directors and the Finance Committee regarding our 2023 budget. 

Budget planning is always challenging but especially so as GHI considers priorities including:

• Tree maintenance and removal
• Recruiting and retaining GHI employees
• The plumbing repair pilot program for frame and masonry units 
• The 2022-2023 strategic action plan*

For insight into the 2023 budget, take a moment to review GHI’s current budget to remind yourself of its core elements.

https://www.ghi.coop/sites/default/files/attachments/news/2022%20GHI%20Budget%20Second%20Reading%20Web%20Final.pdf

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What? 2023 Budget Work Session between GHI Board of Directors and Finance Committee Work Session

When? Thursday, August 25, 2022

Time? 7:00 p.m. ET

Where? Register for the meeting through the Zoom link on GHI’s calendar page 

https://www.ghi.coop/content/boardfinance-committee-worksession-2023-budget

Why? GHI has to prioritize among many competing (and expensive) priorities in a landscape of economic volatility. This work session is an important opportunity for members to learn how our elected representatives and volunteer committee members plan to meet the moment.

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* Read a report from the strategic planning sessions beginning on page 33 in this August 11, 2022 Board meeting packet.

https://www.ghi.coop/sites/default/files/220811%20GHI%20Open%20Meeting%20Packet%20REVISED%20PUBLIC_.pdf

Meet-the-Candidates Forum, May 11th @ 7 p.m. on Zoom

To learn more about the candidates running for a seat on the GHI Board of Directors, register for the Meet-the-Candidates Forum sponsored by the Center for Dynamic Community Governance.

Tuesday, May 11, 2021 at 7:00 PM on Zoom

Contact aileen@dynamic-governance.org for the event link

All candidates (incumbents and newcomers) have been invited to participate.

How to Vote in GHI’s 2021 Elections

Prepare to Vote

GHI’s 2021 Annual Membership Meeting is almost here so get ready to vote!

As reported in the April 26, 2021 issue of GHI E-News, there are 7 candidates for only 5 open positions on the GHI Board of Directors so voting is crucial to our community’s future. You can vote even if you have only one favorite candidate.

Also, as of April 26^th, there were just enough candidates to fill all 5 open positions for the Nominations & Elections Committee. The Audit Committee still needed one candidate to fill its 3 open positions.

I registered to attend the GHI Annual Membership Meeting and read the meeting packet to learn more about how to vote for this year’s slate of candidates. Below are excerpts from the packet that I found especially useful.

I hope this helps you successfully cast your ballot!

Monday (July 22, 2019): GHI/Greenbelt City Council Work Session

Set your reminders and plan to attend this important work session between the GHI Board of Directors and the Greenbelt City Council regarding a host of topics, including:

• WSSC’s Proposal to Replace Water Supply and Sewer Pipes for GHI’s Masonry Units
• P.G. County Zoning Re-write/Neighborhood Conservation Overlay (NCOZ) Zone
• Proposed Widening of BW Parkway/I-495 Beltway
• Playground Improvements

You can download the agenda packet here or see the list of meeting agendas on the Council’s website.

NOTE 1: The meeting will be held in the GHI Board Room, not the City Council Chambers.

NOTE 2: Visitor seating will be limited due to the number of meeting participants so be sure to arrive early. And maybe bring a seat cushion.

What? GHI/Greenbelt City Council Work Session

When? Monday, July 22, 2019.

Time? 8 p.m.

Where? GHI Board Room, 1 Hamilton Place, Greenbelt, MD 20770

Why? GHI and the City of Greenbelt have many areas of overlapping interest so this is an opportunity for GHI’s new and longtime members to learn more about this complex relationship and track progress on important issues.

Are You Voting on Thursday or Friday?

GHI elections are here! When will you cast your ballot?

On Thursday, May 9, 2019

DURING the Annual Meeting, the Nominations & Elections Committee candidates are selected by voice vote.

IMMEDIATELY AFTER the Annual Meeting goes into recess, members begin voting for the Board of Directors and Audit Committee candidates.

The Annual Meeting will be held in the Greenbelt Community Center Gym, 15 Crescent Road. Check-in @ 7 p.m. Meeting @ 7:30 p.m.

On Friday, May 10, 2019

IN THE MORNING (7 a.m. to 10 a.m.) voting resumes for the Board of Directors and Audit Committee at the GHI Administration Building.

IN THE EVENING (5 p.m. to 8 p.m.) voting continues for the Board of Directors and Audit Committee at the GHI Administration Building.

The GHI Administration Building is located at One Hamilton Place.

Reminder (May 9, 2019): GHI Annual Membership Meeting

Be sure to attend the 2019 GHI Annual Membership meeting!

When? Thursday, May 9, 2019.

Time? Check-in @ 7 p.m. Meeting @ 7:30 p.m.

Where? Greenbelt Community Center Gym, 15 Crescent Road, Greenbelt, MD 20770

Why?

Use your vote to decide any motion(s) put to the membership.

Select among candidates the Board of Directions, Audit Committee, and Nominations + Elections Committee.

Learn about results from the Member Outreach Committee survey of members which received over 500 responses.

Listen as the Long-Range Planning Committee presents data gathered during its work and describes the process guiding the next steps.

Get ready to sign up after the Woodlands Committee presents the new Common Area Caretaker Program.

See you at the meeting!

Proxy Voting and the 2019 GHI Annual Membership Meeting

You probably know that GHI’s 2019 Annual Membership Meeting is almost here! Do you know how to make sure that your vote is counted if you cannot attend the meeting?

The meeting is scheduled for Thursday, May 9, 2019. Check-in begins at 7:00 p.m. and the meeting starts at 7:30 p.m. in the Greenbelt Community Center Gym (15 Crescent Road).

If no member in your household (a person listed on your Mutual Ownership Contract) can attend the Annual Meeting, you can give your proxy to another GHI member who will attend. That member can register your vote on business matters and elections conducted during the meeting.

Get a proxy form at the GHI management office by Thursday, May 2, 2019.

Proxy forms must be submitted by one of two deadlines:

May 2, 2019 at 6:00 p.m. to the GHI management office or

May 4, 2019 at 5:00 p.m. to GHI Board Secretary Ed James (56-D Crescent Road).

Absentee ballots are another way to participate in elections if you cannot attend the Annual Meeting but they DO NOT record your vote for/against motions.

For example, at the 2018 meeting, members were asked to vote on a motion to protect GHI woodlands. You could NOT register your vote unless you were physically in the room or submitted the paperwork to give your proxy to another member who was in the room.

Why pass up a chance to use your voice?

See you at the meeting!

Save the Date (Tuesday, April 30, 2019): GHI Candidates’ Forum

NOTE: This post was updated to clarify that forum broadcasts are handled through the City of Greenbelt’s cable station, not GATe. My apologies for the error!

What?
It’s time for GHI’s 2019 Candidates’ Forum!  Listen to and ask questions of the candidates running for positions on the Board of Directors and Audit Committee.

When?
Tuesday, April 30, 2019.

Time?
7:30 p.m.

Comment by March 29, 2019: Protect GHI’s Institutional Knowledge

Please take a moment to read and submit your comments on the draft record retention policy to mgmtoffice@ghi.coop by March 29, 2019. What follows below are vital points for your consideration that were raised in conversation with a thoughtful, well-informed GHI neighbor.

Why this Matters?

The GHI Board of Directors is considering a draft policy that identifies routine categories of records generated in the course of routine business. However, there remains a number of records that have not been evaluated and categorized — unless the Board takes action through the policy, these records may be destroyed after five years without first being evaluated for their importance to the co-op’s institutional knowledge.